Helpful Tips When Entering / Modifying Listings

Helpful tips when entering / modifying listings

Compensation Codes
Bonus to Selling Broker
Sold Terms
Status/Listing Status Changes
Reporting Member & Non-Member Sales

Proper Case:

Please enter all information in proper case (mix of upper and lower case).
This makes all the listings consistent and easier to read, especially when listings are displayed on the Internet.

User Names:

Please make sure the User Name on the listing corresponds to the Listing Agent’s name.

Compensation Codes:

The Compensation is entered in the Compensation Code fields of BB (Buyer’s Broker), SU (SubAgent), and/or TR (Transaction Coordinator).

Percentage (P): The first digit being the full percentage point and the second digit being the partial percentage (no decimal is used). The “P” represents percent.

Example for Percent:
P30 (3% offered)

In the event there is a DUAL commission split the two digits would be followed by a letter code:

Example for Dual Percent:

P35C25 (3.5% offered on the first 100K, 2.5% offered after $100,000)

Dollar (D): If a set dollar figure is offered instead of percentage, use the “D” to represent the dollar figure being offered as commission.

Example for Dollar:

D2000 ($2000 offered)

Bonus to Selling Broker:

When offering a selling bonus to a selling broker, the listing broker must specify the terms of the bonus offer according to the following guideline code:

B dollar amount/terms/expiration date of offer (if applies)

Examples:

B1000/APT/010108 ($1000 Bonus on Accepted Price & Terms Offer Good until January 1, 2008)

B1000/FPT/010108 ($1000 Bonus on Full Price & Terms Offer Good until January 1, 2008

Bonus information may be placed in "Agent Remarks" field.

Vacant Land Street Numbers:

If there is no street number assigned to the property, use a zero (0) and not the parcel or lot number.

Listing Office:

Enter the Broker # or alpha code of the firm and telephone number of the firm. You may enter the numeric broker code and the alpha code along with the firm’s telephone number.

Sold Terms:

Use the following terms when inputting a sold listing:

Addresses:

The address should be listed as the name of the street (no parcel or lot numbers). Example: MAIN ST, 7th AVE. If there is a street direction to the street name use the SD field. This indicates the street as North (N), South (S), East (E), or West (W). Example: 134 E MAIN.

Correct Abbreviations (no periods, commas, dashes, or other markings):

Status / Listing Status Changes:

Use the following to report status/listing status changes:

Pending: Change STATUS to P, LISTING STATUS will automatically adjust itself to SAS.

‘Cont (Contract) Sign Date’ will then become required in order to save/complete change.

Continue to Show: Leave STATUS as Active, change LISTING STATUS to CTS or if Limited Time Clause, leave STATUS as A and change LISTING STATUS to LTS, contract sign date (Cont sign date) MUST be filled in for change to be saved.

Back on Market: Change STATUS to A, change-LISTING STATUS to ACTIVE.

Sold: Change STATUS to S, verify that LISTING STATUS is SAS. Complete the list of required fields for changes to be saved in system.

Withdrawal: Change STATUS to W.

Reporting Non-member Sales:

     Broker Code: 9999

     User Name: NONMLS103

Reporting Member Sales:

Broker Code that is associated with that agent: must use 4 digits (add preceding zeros)

User Name of the agent:   XXXXXXXX103